Free Wedding Stationery Checklist PDF and Essentials Guide

This article was last updated on 21/06/2025.

When you’re planning a wedding, it’s easy to get swept up in the big stuff — venues, florals, colour palettes, and making sure the family drama is kept to a minimum. But in between all the major decisions, there’s one detail that quietly ties everything together: your stationery.

As small a detail as it may seem, your wedding stationery sets the tone, keeps your guests in the loop, and adds a whole lot of organisation before, during, and after your big day. Plus, it’s one of the few things you actually get to keep — long after the last canapé is eaten.

Let’s take a look at why stationery matters (and why it’s way more than just an afterthought).

Wedding Stationery Checklist

Planning a wedding comes with a lot of moving parts, and it’s easy to overlook the finer details — like stationery. A checklist can help keep everything organised and ensure you’ve covered all the essentials. Below is a comprehensive guide we’ve made to help you stay on track with your wedding stationery.

Feel free to save or pin the following checklist for your reference. Or, if you prefer a hard copy of this, scroll down for a downloadable PDF.

ALSO: Read our guide on the recommended timeline for wedding stationery

Save The Date Cards

Now, let’s touch upon some of the essentials. Your wedding stationery begins with the save the date cards. These cards are the first glimpse your guests will have into your wedding. They provide the essential details such as the date and location of your special day. Save the date cards also give you an opportunity to showcase your creativity and personal style. Whether you choose a classic design or something more unique, these cards set the stage for what’s to come. Digital save the dates have become increasingly popular in recent years, and for good reason. They offer several advantages over traditional printed cards, making them an attractive and affordable option for modern couples.

• Choose a design that reflects your wedding theme and style.
• Include the date and location of your wedding.
• Consider adding a personal touch, such as a photo or a short message.

Wedding Invitations

Next on the list are the wedding invitations. These formal invitations are an essential part of any wedding stationery suite. They not only convey the necessary details but also reflect the overall theme and style of your wedding. From elegant calligraphy to intricate designs, wedding invitations are a work of art. They create anticipation and excitement among your guests, giving them a glimpse of what they can expect on your big day.

• Select a design that complements your wedding theme or personal style.
• Include all the necessary details, such as the venue, date, time, and RSVP information.
• Decide on the wording and format of your invitations.
• Don’t forget to include any additional information, such as website address, gifts, dietary requirements, accommodation options or dress code.

On-the-day Stationery

Once the wedding invitations have been sent out, it’s time to plan your on-the-day stationery. This includes items such as:

• Menu cards
• Place cards
• Table numbers
• Signage (Welcome sign, seating chart, informational signage, directional signage)
• Ceremony programs
• Gift or favour tags
• Thank you cards (sent out after the wedding to thank guests for their attendance and/or gifts)

While these may seem like minor details, they add a touch of sophistication and organisation to your wedding.

Ceremony programs guide your guests through the order of events, while menu cards provide a preview of the culinary delights to come. Place cards ensure a seamless seating arrangement, and table numbers act as a guide for your guests to find their tables.

Having clear and concise signage is one of the most important elements of on-the-day stationery. For many of your guests, this will be their first time attending your wedding venue. As such, it’s highly likely that they will rely on clear and well-placed signs to easily find parking, the ceremony venue, and the reception area. Making sure the signage is easy to understand and directs them to where they need to go will enhance their overall experience and avoid any unnecessary confusion on the big day.

ALSO: Why Wedding Signage Size Matters: Tips For Choosing The Right Dimensions

Additional Stationery

Below is a list of additional stationery items that we consider optional, as they are not essential for every wedding. Since each wedding is unique, some of these items may not be applicable to yours. Feel free to pick and choose based on your preferences and needs.

• Engagement party invitations
• Engagement party on-the-day stationery
• Bridal shower invitations
• Bridal shower on-the-day stationery
• Hens and Bucks party invitations
• Hens and Bucks party on-the-day stationery
• Rehearsal dinner invitations
• Rehearsal dinner on-the-day stationery

Conclusion

In the grand scheme of wedding planning, stationery may seem like a small detail. However, its importance should not be overlooked.

Wedding stationery sets the tone for your event, provides essential information to your guests, and serves as a keepsake for years to come. From save the date cards to on-the-day stationery, each piece plays a vital role in creating a stunning and memorable wedding.

When planning your special day, it’s crucial to give due importance to your wedding stationery. For an easy way to design your own stationery, have a browse through our online store for wedding stationery templates. We’ve designed our templates to be compatible with local Australian printers and suppliers. Alternatively, collaborating with a professional stationery designer will ensure you’re guided throughout the process, and they will take care of managing the timelines for you.

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